Responsibilities of Committee Members: Regularly attend meetings of the Committee. Actively participate in fulfilling the charges of the Committee.
- Secretary: Take minutes at each meeting. Minutes should include a list of members in attendance and in absentia; a summary of the meeting; and any approved recommendations and resolutions. Distribute minutes to Committee members for approval. Submit approved minutes to Shared Governance for posting: CLAESG@udmercy.edu.
- Chair: Submit an annual report of Committee Activity. Email to
- CHASS Shared Governance for posting: CLAESG@udmercy.edu. CC Dean. Annual reports due May 15.
Responsibilities of the Chairperson
- Convene the first meeting of the academic year by October 1. Current rosters are available at the Structure page.
- Distribute Charges and Annual report from the previous year for review by the members of the Committee in advance of the first meeting.
- Ask volunteers to serve as Chair and Secretary during the first meeting. Conduct an election FOR CHAIR. Role of chair will be held by a faculty member. Inform Shared Governance of the appointments: CLAESG@udmercy.edu.
- Schedule Committee meetings for the year. Communicate regularly with members of the Committee.
- Offer recommendations about Committee Charges for the upcoming or following year at the invitation of the Dean, and in consultation with the members of the Committee.
- Meet with the previous Committee Chair to discuss the previous year’s work and charges that still need to be addressed. If appropriate, ask the previous Committee Chair for information about ongoing projects, guidelines for specific tasks.
- Determine, as needed with members of the Committee, which Subcommittees are warranted to fulfill the charges. Subcommittees that meet separately should report activity at meetings of the Committee. Subcommittees can appoint a Chair and/or Secretary as needed.
- Forward items to the Executive Committee if a Committee is not meeting between May 16 and August 16. If necessary, the Executive Committee will, in lieu of the applicable CHASS SG committee, make a recommendation regarding each item.
- Forward each meeting agenda to the Executive Committee if a Committee meets between May 16 and August 16 and includes a faculty representative. The Executive Committee will serve as a voice for CHASS faculty representatives who may not attend the team meeting during this period.